Digital Inventory

Facility
With Digital Inventory

Museums need to carefully their collections, from tracking inventory to maintaining records of acquisitions, condition, and locations of objects. Asset management helps in keeping accurate, up-to-date records for preservation, lending, and exhibitions.

Common challenges in museums:

  • Missing artifacts
  • Unrecorded transfers
  • Inaccurate provenance
  • Incomplete restoration tracking

How To Use Digital Inventory?

All your works of art will be represented by a QR code or scan code. It can be placed on the back of the work of art as its ID.

To obtain information about it, the employee simply needs to :

  • Scan the code if he is on the spot.
  • Search it on the online server if he is remote.

The comprehensive information on the items that can be listed in the inventory includes description, condition, provenance or status (loaned, returned, moved…) and other metadata.

Key Features of Digital Inventory

Item Tracking

Each item in the inventory is given a unique ID, such as barcodes or QR codes.
Ability to track where an item is sored or located.
Records fo when and where items are moved within or between locations.

Categorization

Items can be grouped based on type(books, documents, artworks).
Use of tags or keywords to classify items for easy searching.
Comprehensive item information such as description, condition, origin, and other metadata.

Search and Filtring

Ability to search for items by various criteria such as name, category, tag, or date.
Options to narrow seaerch results based on specific parameters like condition, location, or type.

Audit Trail and History

Detailed records of any modifications to the inventory (who, when, and what was changed).
Ability to track when items are borrowed, returned, or moved.
Maintaining different versions or states of items over time.

User Management and Access Control

Different access levels for users (admin, user, viewer).
Fine-tuned control over what each user can view, edit, or manage.
Monitoring user activities for security and audit purposes.

Security and Backup

Ensuring that sensitive inventory data is protected from unauthorized access.
Regular backups to prevent data loss and ensure recovery.

Ready To Give Your Inventory
The Power Of Digitization?

Interested? Feel free to contact us

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